---
title: "Adding Cash Receipts to a Deposit"
slug: "adding-cash-receipts-to-a-deposit"
updated: 2026-04-13T16:24:48Z
published: 2026-04-13T16:24:48Z
canonical: "help.su-inc.com/adding-cash-receipts-to-a-deposit"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.su-inc.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Adding Cash Receipts to a Deposit

Cash receipts must be added to a deposit (batch) from within the [Cash Receipts option](/sui/docs/cash-receipts-option) in order for the cash receipts to be posted from within General Ledger.

#### **How to add cash receipts to a deposit:**

1. Select the **Cash Receipts** menu (or select the **Cash Receipts** menu and then **Deposits**).
2. On the Cash Receipts screen, select the **Deposits** tab if not already selected.
3. The deposits previously entered by the user in the last six months display showing the applicable status for the batch (Deposit Pending, Deposit Pending Locked, or Deposited).
4. Either create a new deposit or select an existing deposit in which to add the cash receipts:

**Create New Deposit**

To create a new deposit in which to add the cash receipts:

- Click the **New** button, and in the list that appears, select the month and type of cash receipts (recurring or non-recurring) for which to create the deposit.

> **Note:** Only the months/types for the cash receipts entered by the user with a status of Open are listed as available options.
- At the deposit screen, enter a unique description for the deposit (batch) in the Deposit Description field, or leave the field blank to use a default description automatically assigned once the deposit is saved.

> **Note:** If a unique description is not entered, the system will add a dash and four numbers starting with **0001** at the end (for example, ***Batch Description-0001***) to make it distinctive.
- Enter the date to use for the entries posted to the cash account in the Deposit Date field (applicable if the Posting Type is Cash/Receivable Account).

> ***Tip:*** The date entered in the Deposit Date field should be within the same month as the selected month (and year) when creating the deposit batch for the cash receipts to ensure the check reconciliation will be able to balance successfully.

**Select Existing Deposit**

To select an existing deposit in which to add the cash receipts:

- Click the **More** (**…**) button to the right of the deposit to edit and select **View/Edit**, or double-click on the deposit.

> **Note:** Only the deposits with a status of Deposit Pending can be edited (have cash receipts added).

1. Click the **Select Cash Receipts** button located in the top right section of the screen.
2. Select the cash receipts to add to the deposit (batch).
3. Click the **Add to Deposit** button located at the bottom of the screen.
4. Click the **Save** button.
5. Click the **X** to close the screen.
6. Inform the Business Office to post the cash receipts in the deposit batch.

---

**Deposit Header Field Properties**

| Field | Input Type | Format | Max Characters or Additional Notes |
| --- | --- | --- | --- |
| Deposit Description | Text | Alphanumeric | 50 |
| Deposit Date | Date | mm/dd/yyyy | — |