Rejected or recalled leave requests can be cancelled or deleted from within the Leave Requests option by the user who entered the request or by the employee for whom the leave request was made. Cancelling a rejected leave request removes the amount from the unsubmitted totals for the applicable leave for the employee, and keeps the history of the leave request in the system as an audit trail for its entry, rejection, and cancellation. Deleting a rejected leave request removes the amount from the unsubmitted totals for the applicable leave for the employee, and completely removes (deletes) the leave request from the system (will not be any history of the leave request being entered and rejected).
Tip: If needed, rejected leave requests can also be cancelled by the Business Office from within the Cancel/Remove Unprocessed Leave Requests/Substitutes option in Payroll.
How to cancel or delete a rejected or recalled leave request:
Select the Leave Requests menu (or select the Leave Requests menu and then Inquiry).
On the Leave Requests screen, select the Inquiry tab if not already selected.
Note: The Inquiry tab is only available if the user has rights to enter leave requests (within the User Security option).
The leave requests previously entered by the user in the last six months display showing the applicable status (Unsubmitted, Pending, Approved, Recalled, Rejected, or Cancelled). If desired, change the filters to modify the leave requests listed on the screen.
Complete the process to cancel or delete the rejected or recalled leave request:
Complete the steps below to cancel:
Click the View/Edit link to the right of the leave request, or double-click on the leave request.
Once the leave request displays, click the Archive/Cancel button.
When prompted, select the Archive/Cancel button.
Complete the steps below to delete:
Click the View/Edit link to the right of the leave request, or double-click on the leave request.
Once the leave request displays, click the Delete button.
When prompted, select the Delete button.
Tip: For organizations with K12Docs, any documents added for the leave request from within the School Accounting System or Web Link are also deleted from K12Docs the next time documents are synced.