---
title: "Copying a Purchase Order"
slug: "copying-a-purchase-order"
updated: 2026-05-15T15:16:38Z
published: 2026-05-15T15:16:38Z
canonical: "help.su-inc.com/copying-a-purchase-order"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.su-inc.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Copying a Purchase Order

Purchase orders can be copied using the [Purchase Orders option](/sui/docs/purchase-orders-option).

#### **How to copy a purchase order:**

1. Select the **Purchase Orders** menu.
2. The purchase orders previously entered (created) by the user in the last six months display showing the applicable status (Draft, Ready to Order, or Posted). If desired, change the filters to modify the purchase orders listed on the screen.
3. Complete *one* of the following:
  - To copy a purchase order listed on the screen, click the **More** (**…**) button to the right of the purchase order and select **Copy**.
  - To first view a purchase order and then copy it, click the **More** (**…**) button to the right of the purchase order and select **View/Edit**; once the purchase order is displayed, click the **Copy** button.
  - To copy a purchase order entered by a different user, click the down-arrow by the **New** button (on the Purchase Orders screen) and select **Copy Purchase Order**; then on the Copy Purchase Order screen, either click the **More** (**…**) button to the right of the purchase order and select **Copy**, or double-click on the purchase order.

> ***Tip:*** By default, only the purchase orders entered by the user in the last six months display on the Copy Purchase Order screen, but the filters can be changed to show all purchase orders for all users.

1. Complete the Copy Purchase Order screen with the information to use for the new purchase order.

- Enter the number to use for the new purchase order in the New Purchase Order Number field, or leave the field blank to have the system automatically assign the next available purchase order number once the purchase order is saved.

> **Note:** If the Purchase Order Number Same as Requisition Number field is selected in the Accounts Payable System File, a purchase order number cannot be used if it matches a requisition number that already exists.

> ***Tip:*** If having the system assign the purchase order number, [click here](/sui/docs/automatically-assigning-purchase-order-numbers-by-the-system) for details on how the number is assigned.
- Enter the date of the new purchase order in the Date field.
- Enter the date the goods or services are expected to be received in the Expected Date field.

> **Note:** The date entered in this field must be within a fiscal year that has already been started within General Ledger; if needed, contact the Business Office and request to have the new fiscal year started.

> ***Tip:*** The Expected Date is used to determine the correct fiscal year balances to display for the purchase order.
- Click the **Save** button.

1. If needed, make any additional changes to the newly copied purchase order, and click the **Save** button.
2. If desired, click the **Print** button to print the purchase order form.

> ***Tip:*** The purchase order form prints using the report designated in the Accounts Payable System File in the Default Purchase Order Format field.

> [!NOTE]
> **Note:** The **Print** button only appears if the Default Purchase Order Format field is completed in the Accounts Payable System File.
3. If the purchase order is ready for posting by the Business Office, click the **Ready to Order** button, or wait until all purchase orders have been entered, and then finalize the purchase orders all at once.
4. If the purchase order was designated as Ready to Order, the entry screen appears in order to enter another purchase order; if needed, click the **X** to close the entry screen.