The purchase order numbers can be assigned automatically by the system when entering or copying purchase orders using the Purchase Orders option. When entering or copying a purchase order, leave the Purchase Order Number field blank to have the system automatically assign the next available purchase order number once the purchase order is saved.
How the purchase order number is assigned:
If having the system assign the purchase order number, the system will assign the number as follows:
First, if the purchase order is tied to a ship to address with a defined purchase order prefix, the number will be incremented from the most recently used purchase order number with that prefix.
Second, if a purchase order prefix was defined in the Accounts Payable System File, the number will be incremented from the most recently used purchase order number with that prefix.
Otherwise, the number will be incremented from the most recently used purchase order number.
Note: If the Purchase Order Number Same as Requisition Number field is selected in the Accounts Payable System File, a purchase order number cannot be used if it matches a requisition number that already exists.